Payroll is one of the most difficult time and attendance operations for a company to manage.
It relies on trust from both the employer and the employee to ensure the data is accurate. Employers are expected to pay the right amount at the end of the pay period. Employees are expected to clock in and out on time and are trusted to keep their hours true. Not to mention the mountains of administration work that goes into payroll.
In this blog post, we’re going to go through everything that could go wrong with a manual time and attendance system and how Sine can help you centralise and streamline the whole process.
Let’s start from the beginning:
This might sound like a no-brainer, but if you work with full-time employees, you might not be used to keeping an eye on their work hours.
Luckily, Sine's time and attendance features allow companies to know the exact time that an employee has spent on-site, right down to the second! Giving managers an accurate report on time and attendance which will help with payroll.
Many companies think time and attendance tracking is just for contractors and casual employees, but that may not always be the case.
With coming policy changes, time and attendance tracking will be for all staff - full-time, part-time, casual, and contractors. The changes will mean that employees who are on yearly salaries but often work more than 38 hours per week will be required to approve the number of hours they worked.
Firstly, because visitor books are old school. But that’s not the only reason. In total honesty, you shouldn’t use paper logbooks because they’re a liability and can get you in trouble. Besides, when you use paper-based check-in systems, you are relying on a slow, cumbersome, and outdated process.
Take a look:
In 2017, it was found that only 18% of managers track time for their employees, most of which were still using paper time cards or sign-in books. In recent times, this process has proven to be inaccurate, causing companies to underpay their staff.
With Sine’s time and attendance capabilities, managers can record employee’s hours down to the last second and improve your payroll by allowing employees to be automatically checked-in and out of your site.
You know what would happen if your logbooks got into the wrong hands. A paper sign-in sheet can get lost quickly, but that’s not the only issue. A paper sign-in sheet can be easily tampered with, which introduces a myriad of potential compliance issues.
Instead of using logbooks, Sine enables employees, contractors, and visitors to securely check-in to a site with features like; geofencing, facial recognition and ID check for the US.
You probably know how heavy folders are and how much it costs to print all those unnecessary logbooks or filing lengthy Excel spreadsheets. Also, have you ever thought about where to store those sheets once they’re filled with your visitors’ details? If you have a room for all your papers, we guarantee you that with Sine you can take back that space and put it to better use.
Even if you buy office supplies in bulk, changing to Sine is surely much cheaper. When you switch to a paperless check-in solution, you not only cut costs of supplies, you also centralize your information, which will come in handy if something goes awry.
